The Ultimate Guide To Adding An Admin To Instagram In 2025

Instagram isn’t just a photo-sharing and social media platform anymore. It’s a vibrant community and a powerful tool for businesses to expand their online presence and reach prospects. To do that, companies may need whole teams to manage their Instagram account. This is where you need an ultimate guide to adding an admin to Instagram. In this article, I will walk you through the full setup steps to ensure a smooth process. So grab your coffee and start learning.

Prerequisites For Adding An Admin To Instagram

Before beginning, make sure you have 3 necessary things as follows in place:

• An Instagram Business Account: Only Instagram, professional accounts can add admins. You can change a personal Instagram profile to a business account from the Settings section. Also, the Instagram account mustn’t be claimed by another Business Manager account (business portfolio). 
• A Meta Business Manager account: A Business Manager (BM) account is like a central hub for businesses to manage all assets such as Facebook and Instagram accounts, Facebook pages, ad accounts, etc. You must have full control of the BM account to be able to add admins. 
• A Facebook Page: You need a Facebook Page to connect the Instagram professional account, and you should add both of them to the same BM account.

Alright, if everything is on set, it’s high time we get down to the ultimate guide to adding an admin to an Instagram business account.

Adding an Admin to Instagram: Full Setup Steps

Let’s break the setup process into easy-to-manage steps.

Step 1: Set your Instagram as a business account

If you don’t have an Instagram account that is set as a business account, let’s switch it now.

Open Instagram on your phone or desktop.

Click on the hamburger menu (the three horizontal lines) on the top right corner of the mobile interface or the bottom left of the desktop.

Select Settings > Account type and tools >  Switch to a professional account.

Select between Creator and Business, click Next, and follow the instructions to complete the process.

Note: When changing your Instagram account to a business account, it will be automatically public.

Step 2: Set up a Facebook Page

If you don’t have a Facebook Page for your business yet, you can create a new one.

Go to Facebook, and click the nine square icon to open the Menu.  Under Create, select Page, and start setting it up.

Step 3: Set up a BM account

Similarly, if you have no BM account, log in to Facebook and go to Facebook Business to create one. Follow the prompts to set up your BM account. 

You will need to provide business info and verify your business email.

When things are done, add the Facebook Page of your business to the BM account by going to Settings > Accounts > Pages > Add > Add an existing page. 

Step 4: Connect the Facebook Page and Instagram account

To connect an Instagram account to a Facebook page, we have two options: from Facebook, or Instagram.

Option 1: From Facebook, switch your account to the Facebook page. Click on the profile picture on the upper right > Settings & Privacy > Settings > Linked Accounts > Instagram > Connect Account.

Option 2: From your Instagram app, go to your profile and select Edit Profile > Page >  Connect or create a Facebook page > Continue > Log in to Facebook.

Now your Instagram account and your Facebook Page are linked.

Step 5: Add the Instagram account to the BM account

Once your assets are linked, the Instagram business account should be automatically added to your BM account. 

You can check it in Business Manager or Meta Business Suite by opening Business Settings > Accounts > Instagram accounts. You should see your Instagram account here, but if you don’t, it’s not a problem.

You can add it to the BM account now by selecting the blue Add button > Claim Instagram account. Then, enter the username and password of your Instagram account. Verify your identity if required with a security code sent to your email or phone number.

Step 6: Add an admin to your Instagram account

Adding ad admin to an Instagram business account is straightforward now. You can add people and assign permissions by following these steps:

Open Business settings > Accounts > Instagram accounts > Assign people > Enter the email address and select permissions as Admin > Assign.

On top of that, you can give people permissions to your Instagram account by editing Page roles or assigning roles in your BM account. 

Benefits Of Adding Admins to Instagram

Here is my take on why adding admins to an Instagram account should be businesses’ next step.

• Shared workload: With more than one admin in an Instagram account, you can share your workload and delegate tasks to other team members. They can help post new posts, respond to comments and messages, manage ads, and more.
• Increased flexibility: Adding an admin to Instagram can ensure your account is managed 24/7. This is especially important for global businesses.
• Improved security: In unfortunate cases when you lose access to your Instagram business account, other admins are backup security measures to regain control.

Read more: Ad Account Not Found Instagram Error: Expert’s Quick Fixes (2025)

Conclusion

Adding an admin to Instagram is a strategic move for businesses to build an effective team, share the workload, and achieve their Instagram goals. By following this guide, you can add people to your Instagram business account in no time. If you have any difficulties with the setup process, contact GDT Agency. Our experts are always happy to help.

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